How to effectively manage a software development project

Through experience we have understood that the introduction and on-boarding processes are critical components that can directly impact the success and longevity of the project. If the initial kick-off fails to impress the new Client, the risk of starting off on the back foot becomes inevitable. Here are a couple of steps we follow to ensure the efficient management of a project from start to finish.

Once the new project is brought in the first thing we do is have a kick off meeting where the team is introduced to the Client and we discuss the scope of the project.

At this meeting we also reaffirm the technology that we will be using on the project and finalize the preferred operational means such as communication channels, frequency of updates, etc.

Then comes the planning, where we work with the client to formulate the product backlog. This is basically a wish list of the features that has to be included in the product. Usually the PM, BA and Product owner (from the clients end) are the key personalities that get involved in the planning phase.

Once the product backlog has been finalized, then comes the prioritization of the tasks and the creation of the sprint plan. The product development goes by iterations with the sprints generally lasting from 2-3 weeks with a product review at the end of each sprint. Based on the outcome of the product review the product backlog is updated accordingly and the next sprint is planned. Furthermore, depending on the completeness of the functionality, the Client can decide on whether to release the product or wait until completion.

In the execution phase, each of the tasks in the sprint plan will be allocated to suitable resources and the development will begin from there. To ensure the development is on the right track scrum meetings will be conducted every day for 10 – 15 minutes. This is to ensure that the team is on the right track and the project milestones are met, and after the development is completed for the sprint the tasks are submitted for QA approval.

Once all the items in the product backlog have been implemented, we conduct the final product demo to the client and submit the product for user acceptance testing. This testing is done by the Client to ensure the product meets their requirements. Any clarifications or concerns that arise in this phase will be dealt with and once all fixes have been completed, and the Client signs off on the UAT, we take the final product live.

So, there you have it, a very brief description on the process we follow to ensure the project carries on smoothly with little to no hindrances. If you’d like to hear more, please do not hesitate to reach out to us.


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